VendingHQ is the all-in-one vending machine management software that helps operators track profit and loss, manage locations, plan service routes, and grow their business — without the spreadsheet headache.
Free plan available · Pro from $10.99/month · Cancel anytime
Most vending operators waste hours every week manually tracking cash collections, writing up service logs, and trying to figure out which machines are actually profitable. VendingHQ was built by an operator who had the same problem — and fixed it.
Purpose-built vending machine management software — not generic business tools with vending bolted on as an afterthought.
Snap a photo of any supplier or product receipt and VendingHQ automatically reads the amount, date, and category. Expense tracking for vending operators has never been this fast.
See all your vending machine locations on an interactive map. Plan efficient service routes, cut drive time, and make sure every machine gets visited on schedule.
Track every prospective vending location from first contact to signed contract. Generate professional vending placement agreements in one click — no lawyer needed for the basics.
16 ready-to-use vending templates — location agreements, commission logs, service forms, route checklists, and more. Download as editable Word docs instantly.
Know exactly what each machine made, what you spent, and your actual profit margin — filtered by machine, location, or any date range. Real numbers, not guesses.
Log every restock, cash collection, and maintenance visit with notes and cash totals. Keep a full service history for every vending machine so nothing falls through the cracks.
“I started my vending business in January and immediately ran into the same problem every operator faces — there's no good software built specifically for us. Everything was either too expensive, too complicated, or built for massive vending companies. So I built VendingHQ myself. It's what I use to run my own routes every week.”
— John, Founder · J-K-B Vending Services, Dallas TX
VendingHQ is vending machine management software built specifically for independent vending operators. It helps you track profit and loss, manage machine locations, plan service routes, close new accounts, and handle all your paperwork — in one place.
Most vending software is built for large operations with hundreds of machines and costs hundreds per month. VendingHQ is built for independent operators — the solo operator or small team running 5 to 50 machines. It's affordable, mobile-friendly, and includes a built-in leads pipeline and document hub that no other vending app offers.
Yes. VendingHQ's P&L dashboard lets you filter revenue and expenses by machine, location, or any date range. You can see exactly which machines are profitable and which aren't.
Yes — VendingHQ is fully mobile responsive. You can log service visits, record cash collections, scan receipts, and manage your leads pipeline all from your phone on the road.
Take a photo of any receipt — from a supplier, warehouse store, or wholesaler — and VendingHQ's AI automatically reads the amount, date, and category and logs it as an expense. No manual data entry needed.
VendingHQ has a free plan that includes unlimited machines, P&L tracking, route map, and service visit logs. The Pro plan is $10.99/month (or $95/year) and adds AI receipt scanning, the full leads pipeline, contract generation, and all 16 document templates.
No per-machine fees. No contracts. No hidden costs. One flat price for independent vending operators.
Join vending operators already using VendingHQ to track their P&L, close more locations, log service visits, and spend less time on paperwork — more time growing their routes.
Get started free — no credit card neededFree plan available · Pro from $10.99/month · Cancel anytime